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Constitution |
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Constitution
of Society For Emergency Medicine, India (SEMI)
New Amended Constitution
November 2008 |
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Society for Emergency
Medicine, India® (SEMI) |
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Regd. No. 3602 / 2000 |
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CONSTITUTION OF SOCIETY FOR EMERGENCY
MEDICINE, INDIA |
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Preamble |
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Emergency Medicine (EM) is an evolving
specialty overlapping multiple primary specialties. Recognizing
the increasing need to consolidate the field and to promote
awareness, continuing education and research in this field,
the Society for Emergency Medicine – India (SEMI)
was formed in the year 1999 |
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1. Name of the association shall
be Society for Emergency Medicine, India [SEMI] |
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2. HEADQUARTERS |
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Head Quarters of the
Society shall be in Hyderabad to be located at Apollo
Emergency Hospital, Hyderguda, at Hyderabad |
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3. AIMS &
OBJECTIVES |
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The objectives of the Society shall
be: |
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3.1. To promote and
advance modern medical science of Emergency Medicine and
its related branches |
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3.2 Eligibility Criteria for various
Memberships |
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3.2(1) LIFE MEMBER: A Medical doctor
with an MBBS Degree or equivalent and being on the rolls
of Medical Council of India or State Medical Register
with an active interest in Emergency Medicine |
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3.2(2) ASSOCIATE LIFE MEMBER: A
paramedic with a degree/diploma from an institution approved
by the Society shall be eligible for associate membership.
An Associate Member/Associate Life Member shall be eligible
to participate in the meetings/conferences, seminars of
the society but shall not be eligible to contest in the
elections to the Managing Committee of the society and
its units and shall also not have the right to vote in
such elections |
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3.2(3) CORPORATE SPONSOR: A person
from industry with an active contribution towards Emergency
Medicine and shall not be eligible to contest in the elections
to the Managing Committee of the society and its units
and shall also not have the right to vote in such elections |
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3.3 Membership Procedure |
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3.3(1) The Managing Committee shall
have the authority to admit applicants to all categories
of membership |
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3.3(2) The membership application
shall be in the form prescribed by the Managing Committee.
It shall be accompanied by documentary evidence of eligibility,
qualification & prescribed fees |
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3.3(3) The duly completed application
form; after due scrutiny by the General Secretary will
be placed before the Managing Committee in its regular
meeting for approval after which the membership will be
conferred to the applicant |
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3.3(4) The Managing Committee shall
also accept the resignation from membership, as also decide
cessation of membership for any other reason |
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3.4 Membership Fees |
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3.4(1) Fees shall be as follows,
Life Member Rs.3,000, Associate Membership Rs.1,500 and
Corporate Sponsor Rs.10,000 (Rs. 25,000) |
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3.4(2) The membership shall commence
only when the full amount is received |
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3.5 Expulsion |
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A member found acting adversely
against the interest of the society can be expelled from
the society by two thirds majority of the members present
in the general body. Expulsion proceedings are initiated
by the Managing Committee by appointing an inquiry committee
comprising of 3 members other than Managing Committee
members. The inquiry committee shall give hearing to the
member against whom the expulsion proceedings are initiated
and submit its report in writing on or before the stipulated
date to the Managing Committee. Managing Committee shall
accept the report and table the said report before the
General Body |
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3.6 Register of Members |
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A register of members containing
their names and addresses shall be kept. All changes in
the status of members or their addresses, taking place
from time to time shall be recorded. A complete list of
members with their addresses shall be circulated to all
members once in three years |
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3.7 Privileges of Membership |
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3.7(1) All life and associate members
shall be entitled to participate in all activities of
the society. They shall also receive a copy of the journal
when it is published and other periodicals free or at
discount |
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3.7(2) The right to vote shall rest
only with the life members |
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3.8 Resignation |
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A member/associate member may tender
his resignation in writing and management committee is
empowered to accept the same. However, no refund of amount
/ fee paid to the society will be made |
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4. Elections |
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4.1 Eligibility |
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4.1(1) For the post
of President, the candidate should have been elected and
not nominated on the Managing Committee for at least one
Term |
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4.1(2) For all other positions,
membership of the society for at least 1 year is mandatory.
For re-eligibility to contest election for any post on
the Managing Committee the candidate must have attended
at least one Managing Committee meeting excluding the
one held at the annual conference i.e. a total of 2 (two)
out of 4 (four) Managing Committee meetings |
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4.1(3) No member shall be eligible
to seek election for more than 3 tenures as Vice President,
General Secretary and Treasurer |
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4.1(4) The president shall not seek
election for any position in the Managing Committee after
completing his / her tenure. However he / she can be nominated
on the Managing Committee as may be decided by the Managing
Committee |
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4.1(5) A member shall not contest
simultaneously for more then one post (i.e. President,
Vice president, honorary secretary, or Treasurer) |
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4.2 Election Procedure |
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4.2(1) The president shall become
immediate past president and the president – elect
shall become president automatically after the expiry
of their tenure at the end of their term during the concerned
annual general body meeting. The elections shall be held
for president, 5 vice presidents, General Secretary, and
treasurer each 2 years |
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4.2(2)(a) By 1st August, the honorary
secretary shall send to each member a list of vacancies
in the Managing Committee & invite nominations for
these vacancies. The nomination paper will contain information
regarding the candidate’s name, address and the
post for which the candidate is contesting. The name shall
be proposed by one valid member and duly signed by the
Managing Committee if elected. There shall be a separate
nomination paper for each post. These nominations must
reach the secretariat not later than 15th September. For
every post, the nomination paper must be accompanied by
a sum of Rs. 1,000/- (Rupees One Thousand only) from a
candidate in the form of demand draft. A nomination paper
not accompanied by a Bank Draft of Rs. 1,000/- shall be
deemed invalid. A short biodata not exceeding 200 words
shall accompany the nomination if desired |
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4.2(2)(b) The Managing Committee
in its regular meeting shall appoint an election commission
headed by the president, as chairperson along with two
non-contesting members to oversee the entire proceedings
of the election. The elections will be conducted during
the annual conference after which the results will be
announced during the Annual General Body meeting and the
new Managing Committee will come into existence |
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4.2(3) The General Secretary shall
inform the contesting candidate of all the nominations
received for the post they are contesting and if any one
wishes to withdraw his nomination, he should inform honorary
secretary or election commission member in writing on
or before 30th September |
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4.2(4) By 15th October, the General
secretary shall announce the final list of candidates
contesting for each category, if the number of nominations
for each category exceeds the seats on the Managing Committee |
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4.2(5) If the dead line for any
of these procedures falls on a Sunday or a Bank holiday,
next working day shall be considered as the deadline |
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4.2(6) Voting for each category
will be held during the Annual Conference. The ballot
papers shall bear the signature of the chairperson of
the election commission and one of the two scrutinizers |
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4.2(7) These ballot papers shall
be scrutinized and the results declared during the Annual
General Body Meeting at the Annual Conference |
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4.2(8) Any Managing Committee member
may resign his/her position by giving notice in writing
to the General Secretary or the President. The resignation
shall take effect from the date of its acceptance by the
Managing Committee |
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4.2(9) Any Managing Committee member
who ceases to be a valid member shall be deemed to have
vacated his or her position in the Managing Committee |
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4.2(10) If a vacancy occurs in any
office otherwise than by efflux of time, the Managing
Committee shall elect a member to fill this vacancy–not
withstanding anything contained in clause 4.2.8. However
the General Secretary shall invite nomination by an urgent
short notice. In the event of a contest, voting will be
held in the ensuing Managing Committee meeting by the
members attending the Managing Committee |
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4.3 Election Disputes |
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4.3(1) In the first instance, any
complaint pertaining to any process of election, if any,
except counting of ballots must be lodged with the chairperson
of election commission along with documentary proof of
any irregularity before the start of the counting procedure.
No complaint other than that of the counting procedure
shall be entertained once the counting procedure has started.
Complaints pertaining to the counting procedure or counting
irregularities, if any, must be lodged in writing by the
contestant or his representative with the chairperson
of election commission during the procedure or immediately
after the counting has been completed or within fifteen
days after the completion of counting |
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4.3(2) An election redressal committee
comprising of the president, two immediate past presidents
and chairperson of election commission would review the
evidence provided by the complaint and would give its
ruling within 15 days |
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4.4 Co-Option of Governing Body
Members |
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4.4(1) The executive committee shall
co-opt the following members in their first meeting after
the Annual General Body Meeting |
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4.4(1)(a) Joint Secretary from the
place of the President |
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4.4(1)(b)2 Organizing Secretary
of Conference if any, Chairman of committees & editor
of the Official journal |
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4.4(2) The nomination for joint
Secretary shall be made by the president and the nomination
for Organizing Secretary shall be made by the branch hosting
the conference |
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5. Order of Precedence and
Protocol |
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5.1 Order of precedence shall be
as under |
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1. President
2. Immediate Past President
3. Vice President
4. General Secretary
5. Joint Secretary
6. Treasurer |
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6 Meetings |
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6.1 General Body |
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6.1(1) Annual General Body Meeting:
The Annual General Body Meeting of the Society shall be
held each on a day, time and place to be fixed by Managing
Committee (November unless otherwise decided by the Managing
Committee under exceptional situations) when the change
of office bearers, if any, will take place. The Notice
and Agenda for the Annual general Body Meeting of the
Society shall be posted at least 21 days in advance of
the date fixed for the meeting. Any member desiring to
move a resolution at the Annual Meeting shall give notice
of the same in writing to the general secretary at least
45 days before the date fixed for the General Meeting |
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6.1(2) The President shall preside
over all meetings of the Managing Committee and the General
Body. If the President is not present, one of the Vice-Presidents
in order of seniority or in their absence, one of the
committee members present at the meeting shall be elected
by other members to preside over the meeting. The seniority
of the Vice-President shall be decided by the number of
votes polled in the elected or, in case of uncontested
election, by the length of membership of the society |
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6.1(3) The President may, whenever
he thinks fit, and upon a requisition made in writing
and signed by not less than 10% or 50 whichever is less
shall convene a special General Body Meeting. Any requisition
made by the members shall state the objects of the special
meeting proposed to be called and shall be addressed to
the General Secretary |
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6.1(4) The General Secretary shall,
upon receipt of such a requisition, proceed to convene,
under orders of the president, a special General Body
Meeting which shall be held within 30 days from the date
of receipt of such a requisition, at a place and time
fixed by the President |
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6.1(5) At the special General Body
Meeting, only the business for which notice has been given
for such questions as naturally arises thereon shall be
discussed |
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6.1(6) 10% of members or 50 whichever
is less present at a General Body Meeting shall form the
quorum for that meeting |
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6.1(7) A meeting of the General
body if adjourned for want of quorum shall be held within
30 minutes on the same day at the same venue with or without
quorum and such a meeting shall transact the business
specified on the agenda for the meeting only |
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6.1(8) The person presiding at the
General Body Meeting may, with the consent of the Members,
adjourn the same from time to time and from place to place:
but no business shall be transected at any adjourned meeting
other than the business left unfinished at the meeting
from which the adjournment took place |
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6.1(9) No quorum shall be necessary
for any adjourned General Body Meeting |
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6.1(10) Subject to the law being
in force at that time the resolutions passed in a General
Body Meeting shall be given immediate effect to, by the
office-bearers of the Society, unless stated otherwise |
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6.2 Governing Body |
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6.2(1) A meeting of the Managing
Committee shall be convened by the General Secretary with
the consent of the President |
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6.2(2) Managing Committee Meeting:
The Managing Committee shall meet at least twice in a
year or at such times necessary for transactions of the
business for the society. It will submit an annual report
of the activities of the Society together with a statement
of the assets and liabilities of the society and an abstract
of receipts and disbursements during the year and the
report of the auditors, if any during the last Managing
Committee meeting before the Annual General Body Meeting |
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6.2(3) The General Secretary shall
convene a special meeting of the Managing Committee upon
a requisition in writing signed by not less than 5 members
of the Managing Committee. A notice for such a meeting
shall be sent by mail or an email, preferably by both.
At least three weeks prior notice shall be given to the
members of the Managing Committee for an ordinary meeting
of the Governing Body. An urgent meeting may be called
at a shorter notice which should not be less than 7 days.
If all the members are unable to meet in one place, the
meeting may be held through video conferencing |
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7. Property, Money and Accounts |
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7.1 The property, movable or immovable,
belonging to the Society shall vest in the Managing Committee |
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7.2 No sale, exchange, mortage,
lease or other transfer of immovable property belonging
to the Society shall be valid till at least the President
and one of the Vice-President or the General Secretary
shall execute the document of transfer |
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7.3 All Funds of the Society shall
be deposited and / or invested |
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7.3(1) In approved Bank or Banks.
The facility of Electronic banking / Internet banking
shall be availed |
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7.3(2) In Government other negotiable
trust securities or in any other mode permitted under
the act or in accordance with the administrative orders
of Government from time to time |
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7.4 Accounts and other investments
in the name of the Society shall be operated by the Treasurer,
& President or General Secretary, each document being
signed by any two of them |
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8. Duties of Office –
Bearers |
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8.1 The President |
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8.1(1) To preside over the meetings
at short notice of the general body and Managing Committee |
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8.1(2) To convene extra ordinary
meetings at short notice of the general body whenever
necessary |
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8.1(3) To exercise general supervision
over the affairs of the Society |
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8.1(4) The President shall exercise
his deciding vote in case of a tie |
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8.1(5) The term of the President
will be for 2 years |
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8.2 Vice President |
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8.2(1) There shall be 5 Vice President
representing 5 regions, North, South, Central, East, &
West |
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8.2(2) The term of the Vice Presidents
will be for 2 years |
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8.2(3) In the absence of the President,
the Vice President next in line shall perform all the
duties of the President |
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8.3 General Secretary |
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8.3(1) General Secretary shall be
elected by the general body once in 2 years |
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8.3(2) To prepare the agenda and
convene the meetings of the general body and Managing
Committee and too maintain all records of the Society |
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8.3(3) It shall be incumbent upon
him to convene a meeting of the Managing Committee on
the written request of any members of the same |
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8.3(4) To record and maintain the
minutes of all the meetings of the general body and Managing
Committee |
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8.3(5) To implement the resolutions
of the general body, Managing Committee |
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8.3(6) To maintain the membership
register |
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8.3(7) To receive donations gifts
and subscription in cash or kind for and on behalf of
the Society and inform the Managing Committee |
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8.3(8) To represent the society
in all legal matters and to advocates for the purpose
with the approval of the Managing Committee |
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8.3(9) To hire necessary administrative
staff within the guidelines approved by the Managing Committee |
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8.3(10) Term shall be for 2 years |
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8.4 Joint Secretaries |
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8.4(1) A Joint Secretary from the
region of the President – elect is nominated by
the general body at the annual meeting |
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8.4(2) The Joint Secretary shall
assist the Honorary Secretary and also maintain the records
and the membership register. In absence of the Honorary
Secretary, the Joint secretary shall carry out all his
duties and all the duties assigned specially by the Managing
Committee |
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8.4(3) Term shall be for 2 years |
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8.5 Treasurer |
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8.5(1) He is responsible for preparing
and maintaining / operating of accounts and account books |
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8.5(2) To submit Bank transactions
and Accounts at every to Managing Committee meetings or
every three months whichever is earlier |
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8.5(3) To present annual audited
accounts to the general body |
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8.5(4) Term shall be for 2 years |
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9 Miscellaneous Administrative
rules |
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9.1 Every question submitted to
a meeting of the Managing Committee or of the General
Body shall be decided according to the majority of the
votes cast by the members present and voting at such a
meeting in case of equality of votes, the person presiding
shall have a second or casting vote in addition to his
vote as a member |
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9.2 Once at least in every year
the accounts of the society shall be examined and audited
and their correctness ascertained by one or more registered
accountant appointed for the ensuing year by the members
at annual general body meeting each year. The report of
the auditor or auditors shall form part of the Annual
Report submitted to the next general body meeting. The
Auditor of the Society shall hold office until the next
Annual General Body Meeting. The retiring auditors shall
be eligible for reappointment. The Auditor or Auditors
shall be paid such remuneration or honorium as the members
may fix at the Annual General Body Meeting at which such
Auditor or Auditors may be appointed |
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9.3 Any notice required by these
rules may be given by sending by Registered post letter
& emails to the address mentioned in the register
of members and the same shall be deemed to have been received
by the addressee on the date on which it would have reached
him in the ordinary course of post |
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9.4 In the event of lack of time
the President and the Office bearers are empowered to
take disciplinary action against Member(s)/Associate Member(s)/Corporate
Member(s)/Organizing Committee acting adversely against
the interest of the Society |
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10 Academic Wings |
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10.1(1) The Society may consult
one or more Academic Wings under its framework to carry
out its Academic and Research objectives |
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10.1(2) Such wings or units shall
evolve their own working rules and regulation within the
framework of the Society |
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11 Conference |
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11.1 The annual conference conducted
by SEMI (EMCON) will be held during the month of November
and International Emergency Conference (INTEM) will be
held once in four years instead of EMCON |
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11.2 Conference venue will be selected
by the executive committee after receiving eligible bids
from the interested college / hospital / state chapter
based on the criteria decided by the executive committee |
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11.3 Seed money of One Lakh will
be given by the SEMI main body to the organizers of the
next conference, within one month of completion of the
present conference, as an interest free loan which should
be remitted back to the SEMI body within one month of
completion of the conference. This will ensure that the
amount is available to be given for the next conference |
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11.4 25% of the delegate fees and
10% of Corporate Sponsor fee must be given to SEMI within
3 months of completion of the conference. |
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11.5 Conference accounts & expenditures
should be audited by a reputed auditor and tabled during
the next annual general body meeting |
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11.6 Faculty registration is compulsory
within 1 month of acceptance of invitation |
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12 State Units |
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12.1 25 or more members residing
in any state or union territory and desirous of forming
a state unit shall inform the Managing Committee and on
securing the permission of the Managing Committee shall
form a state unit. Each state or union territory shall
have only one unit and such unit shall function subject
to the provisions of this constitution and the byelaws
governing for the state unit as approved by the Managing
Committee |
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12.2. Immediately after the formation
of state unit, all the members and associate members of
the Society residing in that state or union territory
shall automatically become members and associate members
of the state unit |
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12.3. The management of the affairs
& business of the State unit shall be vested in the
executive committee whose office bearers shall be elected
by members of the State unit |
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12.4 The Managing Committee of the
State unit shall consist of President, Vice President,
General Secretary and Treasurer. The immediate Past President
may be co-opted. The Office bearers of the State unit
shall exercise the same functions and shall have the same
duties and powers as the Managing Committee. Such exercise
of powers shall however be subject to such guidelines
as may be laid down from time to time by the society or
the Managing Committee. The Managing Committee shall meet
at least once in six months. The quorum shall be of 4
members |
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12.5 If a separate membership fee
is collected from the members of the State unit, 25% of
the amount so collected shall be remitted to the society.
Likewise 25% of the income generated by the state unit
through workshops, seminars, conferences etc shall be
remitted to the society. The balance sum shall be retained
by the state unit for its activities |
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13 Funds |
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13.1 The amount received by the
society as membership fee and the income received on holding
seminars, conferences, Exhibition fees, Training Programme
fees, Publications, Contribution from Patrons and Donations
etc will be deposited in a Scheduled Bank as approved
by the Managing Committee |
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13.2 The interest accrued only will
be utilized for the purpose of the society. The funds
shall be spent only to the attainment of the objects of
the society and no portion thereof shall be paid or transferred
directly or indirectly to any of the members through any
means |
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14 Amendments of The Constitution |
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14.1 The constitution can be amended
at a special meeting of the general body convened for
the purpose by a requisition in writing or email from
at least 50 members. The proposed amendments shall be
circulated among the members through mail or email |
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14.2 At least 21 days notice of
the meeting to consider such amendments shall be given
to the members |
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The amendments shall be discussed
and voted upon and shall become part of the constitution
if it is carried by not less than 2/3rd of the members
present in the special meeting of the general body convened |
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